Privacy statement
Last updated: 26 October 2026
1. Who is responsible?
EvacSafe is a trade name of Gosystems, registered with the Dutch Chamber of Commerce under number 78377684. Gosystems is responsible for personal data processed by EvacSafe. Our address is Schuddebeurslaan 51, 2841 KZ Moordrecht, the Netherlands. Send questions and requests to info@evacsafe.nl.
2. What data do we process?
We process the name and contact details you provide, company information, your enquiry and relevant project information, such as contacts and logbook information. An assignment may also require financial information for invoicing. The contact form requests your name, email address and enquiry. A phone number is optional. Without the necessary contact details, we cannot respond to your request.
3. Purposes and legal bases
We use your data to respond to your enquiry, prepare a quotation or assignment and deliver agreed services. This is necessary to enter into or perform a contract. Business communication and website security may be based on our legitimate interests. Invoicing and mandatory records are based on legal obligations. Where we ask for consent, you can withdraw it by emailing info@evacsafe.nl; this does not affect the lawfulness of earlier processing.
4. Contact form and email
When the delivery integration is active, the form sends your details through Resend to info@evacsafe.nl. A contact request from the chat also includes the conversation and summary after you agree to this. If delivery is unavailable, you can send an email yourself. The website does not store contact requests in its own database.
5. Information assistant
When the AI integration is active, your question and recent conversation context are sent through the website server to OpenAI for an answer and, where relevant, a summary. Until then, the website provides basic information about our services. The website asks OpenAI not to store the API response as a conversation; OpenAI may process data according to its API policies. The website does not keep conversation history in a database. Do not share confidential installation information or personal data about other people. The assistant has no access to a live calendar.
6. Sharing with service providers
Data is shared where necessary for your enquiry, an assignment, website operation or a legal obligation. This includes hosting, email, cloud storage and administration. The website uses ChatGPT Sites and Cloudflare for hosting and security, Resend for form delivery and OpenAI when the AI integration is active. These services may process technical information such as IP addresses and browser details. Service providers may process data outside the European Economic Area; the relevant service terms and privacy information apply.
7. Retention periods
We retain contact details and correspondence for as long as needed to handle your enquiry and follow-up arrangements. Retention of project information depends on the assignment duration, necessary aftercare and applicable legal or contractual obligations. Personal data is then deleted or anonymised. Financial records are retained for seven years to meet Dutch tax record-keeping obligations.
8. Cookies, preferences and Google Maps
The website code contains no advertising or analytics tracking. Your light or dark appearance preference is stored on your device as evacsafe-theme until you clear the website data in your browser. Hosting and security services may use necessary cookies or technical data. The contact section includes a Google Maps map. When it loads, Google may receive your IP address and browser details and use its own cookies. You can also open the location directly in Google Maps.
9. Security
EvacSafe takes appropriate technical and organisational measures to protect personal data against loss and unauthorised access. Only submit information needed for your enquiry through the form or chat.
10. Your rights and complaints
Where applicable, you may request access, correction, deletion, restriction of processing or portability of your data. You may object to processing based on legitimate interests and withdraw consent. Send your request to info@evacsafe.nl. We normally respond within one month. For complex requests, the GDPR allows an extension; we will inform you within the first month. You may lodge a complaint with the Dutch Data Protection Authority at autoriteitpersoonsgegevens.nl.
Autoriteit Persoonsgegevens11. Changes
This statement may be updated when our services or website change. The current version is available on this page.
12. Chat with EvacSafe via Slack
When you select Chat with EvacSafe, we share your messages with EvacSafe through Slack after you consent. Replies are linked to your individual website conversation. A random conversation key is temporarily stored in your browser's session storage to retrieve replies. The conversation is accessible until 24 hours after the latest activity, unless closed earlier. Conversation logs are retained for follow-up and archiving; access expiry does not delete the log. A raw log, summary and actions may be stored in the business Google Drive environment for follow-up. The Slack copy is subject to the retention settings of the EvacSafe workspace. Do not share passwords or confidential system details. You can choose email instead.